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In a series of blog posts, we answer your frequently asked questions about F1000Workspace. If you have other questions please do drop us a line on feedback@f1000.com or tweet us at @F1000Workspace – we will respond directly and they could end up appearing on a future blog!

F1000Workspace helps you discover and save relevant articles with its smart citation suggestions tool. Useful suggestions are made based on your writing and reference list.

You asked us:

How does F1000Workspace suggest articles that are relevant to MY research?

The tool evaluates each article that you save, project by project, including title, abstract and authors. This allows the system to understand your various projects suggesting for each of them relevant recently published articles. Analysing the projects individually allows us to give highly relevant suggestions, even when you work on several different topics. 

How can I improve the quality of articles that are suggested to me?

The algorithm learns from every interaction that you have with suggested articles. Whenever you add one of the system’s suggested articles to a project using the Add to Project button/function the article is given a ‘high relevancy percentage’. Those you mark as not relevant are given a negative percentage.

The best way to improve article suggestions is to interact with them. Every time you mark an article as relevant or not, the algorithm parameters are updated to reflect your choices. 

I need a citation for my manuscript, can F1000Workspace help me find it?

The Smart citation suggestions tool in either Word or Google docs, analyses your existing text and citations and gives you suggestions for a specific part. You can then read the abstract next to your document, open the full text and decide which article is the most suitable. Smart citation suggestions can help you find relevant articles to complement existing ones and provide more context.

To use this feature, select the text or place your mouse cursor where you want to insert the citation then click Smart citation suggestions.

You can download the F1000 Word plugin from our site (http://f1000.com/work/#/guide/write). Then simply follow the instructions to install it – you will need to login. The plugin is available for Microsoft Word for Windows and Mac OS

You can download the F1000 Google docs add-on from the Chrome store. Simply follow the instructions to install it.

Can I edit my citations inserted in Word on Google Docs?

The short answer is yes, even though the way that Word and Google Docs allow citations to be inserted are very different.

We know that there are people who combine both tools to write, either because they work with someone that can’t live without word or because they need to go back to Word for the finishing touches to their manuscript.

To move from Google Docs to Word is easy, just select File > Download as from the Google Docs menu and choose the Word (.docx) option, then open the document in word and click Refresh; all the citations and bibliography will be converted. To edit citations in Google Docs from Word you just need to click Export and select Google Docs compatible, then save your document and upload it to Google Docs.

You can download the F1000 Google Docs add-on from the Chrome store. Then simply follow the instructions to install it.

You can read other F1000Workspace FAQ blogs here..

Next time we answer your questions on collaboration with colleagues…

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